What is EventCAT OnlineMeeting?
EventCAT OnlineMeeting is an AI-powered, real-time translation and subtitle solution that works seamlessly with online video conferencing platforms, including Zoom, Google Meet, and Microsoft Teams. It enables smooth communication and information exchange even when participants speak different languages.
How Do I Use EventCAT’s Real-Time Translation Subtitles?
Anyone can use EventCAT’s real-time translation subtitles simply by signing up with an email.
This guide is designed for first-time users of EventCAT’s multilingual AI subtitle service and walks you through:
Signing up for EventCAT
Setting the language you want subtitles in
Connecting EventCAT to your online meeting
Creating a custom glossary to improve translation accuracy
Downloading subtitles and saving meeting transcripts after the session
This enables you to fully utilize EventCAT OnlineMeeting for global business, international collaboration, academic exchange, and forum presentations.
Who Should Use EventCAT OnlineMeeting?
- Companies and educational institutions that want to conduct multilingual video conferences without human interpreters
Users who want accurate automatic translation subtitles on Zoom, Google Meet, or Microsoft Teams
Users who want to enhance translation accuracy using custom glossaries for business or academic terminology
Users who want to start multilingual meetings quickly and easily via the web, without installing separate software
How to Use EventCAT Real-Time Translation Subtitles
1. Create an EventCAT Account
To use EventCAT Online Meeting, you must first create an EventCAT account.
Sign up with your email address and start using real-time translation subtitles immediately and for free.
Note:
A one-time password (OTP) will be sent to your registered email.
Enter the OTP to complete the signup process.
Frequently Asked Questions:
- Didn’t receive the OTP email?
- Check that your email address is correct, refresh your inbox, and check your spam folder.
Still nothing? See How to Fix OTP Email Not Received.
2. Choose an EventCAT OnlineMeeting Plan
EventCAT Online Meeting offers various plans to suit different meeting purposes and usage frequencies.
Choose from:
A 20-minute free trial
Pay-as-you-go (hourly pre-paid)
Monthly and annual subscriptions (Personal/Business)
- Choose pay-as-you-go for occasional or short meetings.
- Choose a subscription plan for regular meetings exceeding a certain time each month.
Compare EventCAT OnlineMeeting Plans
Billing Notes:
The Pay-as-you-go is billed in hourly units. Only the time used is deducted. (e.g., 2 hours can be split across multiple short meetings.)
Subscription plans start immediately and renew monthly on the same date (e.g., June 10 → July 10).
Now you can choose a yearly plan
FAQs:
What’s the Difference Between the Personal and Business Plans in OnlineMeeting
Are There Any Limits on the Number of Participants for Both, Swift and Wise Models?
3. Viewing EventCAT Subtitles in Your OnlineMeeting
EventCAT OnlineMeeting works by inviting the EventCAT AI Interpreter to your Zoom, Google Meet, or Microsoft Teams meetings. With just a few settings on the EventCAT website, you can apply real-time translation captions to your meetings without installing any additional programs.
The EventCAT AI Interpreter joins your online meeting, listens to all participants' speech, and generates real-time translated captions. These captions are shared automatically via a link in the meeting’s chat window. Participants can click the link and choose their preferred language to follow the meeting with real-time captions.
Frequently Asked Questions:
- Do all meeting participants need to sign up for EventCAT to view real-time translation captions?
- No. Only one person, the one who invites the EventCAT AI Interpreter to the meeting, needs to sign up for EventCAT and subscribe to a plan.
- The rest of the participants can view real-time captions in their preferred language without registering, simply by clicking the caption link that is automatically shared in the meeting chat.
However, the number of participants who can view EventCAT’s real-time captions depends on the subscription plan being used.
- How can online meeting participants view real-time captions?
- When the EventCAT AI Interpreter joins your online meeting, a link (URL) to the real-time translation captions is automatically shared in the chat window. Participants can click this link and view real-time captions in the language of their choice while attending the meeting.
Setting Up Subtitles (After Signup & Payment)
1. Log In and Select a Translation Model
1) Log into EventCAT OnlineMeeting
2) Choose a translation model depending on your plan:
Difference Between SWIFT and WISE Translation Models
Swift: Best for fast-paced environments like customer service or quick meetings.
Wise: Offers higher accuracy. Ideal for external business meetings, academic presentations, and when you upload documents/presentations.
2. Paste Meeting Link & Set Languages
Copy the meeting link from Zoom, Google Meet, or Teams and paste it into EventCAT
Set both:
Speaking Language (languages spoken during the meeting)
Target Language (languages for subtitles)
Click Next
Once the EventCAT AI Interpreter joins your meeting, you can’t change the languages. Make sure both languages are correctly set before inviting it.
Example:
If your meeting is in Korean but Korean isn't set as the Speaking Language, no subtitles will be generated.
If Korean isn't selected as a Target Language, subtitles won’t be viewable in Korean.
Frequently Asked Questions:
- How many languages does EventCAT support for real-time translation captions?
- EventCAT provides real-time translation captions in +50 languages.
- How many languages can be selected in an EventCAT Online Meeting?
- You can set up to 9 languages each for Speaking and Target Languages.
However, setting more than 3 languages may affect performance.
3. (Optional) Add a Glossary
For better accuracy, you can add a Glossary of technical terms, brand names, jargon, and proper nouns.
Options:
Upload related PDFs to auto-generate a glossary
Fill out the EventCAT glossary spreadsheet manually
Use built-in glossaries by domain (IT, law, finance, etc.)
4. Invite EventCAT AI Interpreter to Your Meeting
Once all settings are complete, open your Zoom, Google Meet, or Microsoft Teams meeting in your browser and click the “Invite AI Interpreter” button.
The EventCAT AI Interpreter will then be invited to your online meeting room.
Important Note:
- If the online meeting is password-protected, or depending on the meeting platform, the host or a participant may need to click “Admit” to allow the EventCAT AI Interpreter to join.
Only after being admitted can the AI Interpreter provide real-time translation captions.
Frequently Asked Question:
- How can online meeting participants view real-time captions?
- When the EventCAT AI Interpreter joins the meeting, a link (URL) to view real-time translated captions is automatically shared in the meeting’s chat window. Participants can click this link and choose their preferred language to view real-time captions while attending the meeting.
- The EventCAT AI Interpreter isn’t joining my online meeting.
- If the meeting is password-protected or the waiting room feature is enabled, the “Admit” button must be clicked in Zoom to allow the EventCAT AI Interpreter to enter the meeting room. Only then can the interpreter join and begin providing real-time translation captions.
Once you’ve completed inviting the EventCAT AI Interpreter, you can immediately start and participate in your online meeting with real-time multilingual translation captions powered by EventCAT.
5. How to View Real-Time Subtitles (After Interpreter Joins)
When the EventCAT AI Interpreter joins the meeting, a real-time translation caption link is automatically shared in the meeting chat. Participants in the online meeting can click the link without logging in, choose their preferred language, and view the real-time translated captions.
You can view translated subtitles online by scanning the QR code on the right.
Settings available on the real-time translation caption page
By clicking the gear icon in the top right corner, you can freely customize the real-time translation caption display settings.
Change Caption Language: You can switch to your preferred language at any time during the meeting.
Select Caption Layout: Choose the caption style that suits you best.
Adjust Font Size: Freely resize the font to a comfortable viewing size.
Apply Dark Mode: Use comfortably even in low-light environments.
You can freely change these settings during the meeting, allowing each participant to optimize the real-time translation captions according to their own preferences while participating in the meeting.
6. Download Subtitles & Save Meeting Notes After the Meeting
After the meeting ends, a "Download" button becomes active (bottom right). You can save real-time subtitles by language as a transcript.
Download formats:
.txt(plain text).vtt(subtitle format)Copy to clipboard
Meeting video recordings are also downloadable
- Important Notes:
- Captions and meeting records are stored for 7 days after the meeting ends. After that, they are automatically deleted, so please be sure to download any necessary files within this period.
- Online meeting data settings can be managed in EventCAT OnlineMeeting preferences.
You can set the data to be:
Deleted immediately after the meeting
Deleted after 7 days
Stored permanently
- Frequently Asked Questions: How long is OnlineMeeting Data Retained?
Note: After each meeting, you’ll receive a comprehensive summary that highlights the key topics discussed, outlines the next actions to take, and provides a clear timeline of events. This makes it easy to stay organized, track progress, and ensure your team is aligned on decisions and follow-ups.
Related articles:
OnlineMeeting Analytics
With OnlineMeeting Analytics, you get a clear overview of your activity in one place. Track the number of meetings, total hours, average duration, and languages used.
Visual dashboards show your most used languages, language combinations, and usage trends over time. You can also measure engagement with details like session duration, language preferences, and device usage, giving you a complete picture of your event performance.
Now Start Your Real-Time Translated Subtitle Meeting
Once you've finished setting up EventCAT Online Meeting, you can easily use real-time translated subtitles in your Zoom, Google Meet, or MS Teams meetings.
EventCAT Real-Time Subtitle Usage Checklist
Did you copy and paste the meeting link into EventCAT?
Did you correctly select the languages participants will speak (Speaking Language) and the languages in which subtitles should be shown (Target Language)?
Did you invite the EventCAT AI Interpreter to the meeting? And did you click “Admit” to allow it to join the online meeting room?
Was the real-time subtitle link successfully shared in the meeting chat?
For First-Time Users of EventCAT Real-Time Translated Subtitles
Is this your first time using real-time translated subtitles?
We recommend holding a 10-minute demo meeting with a colleague before your official meeting.
(EventCAT OnlineMeeting offers 20 minutes of free use after signing up.)
By checking the language settings, inviting the AI interpreter, and confirming the subtitle link in advance, you’ll be able to use the service more smoothly and confidently during actual meetings.
Easy-to-Understand Real-Time Subtitle Tutorial Video
So that even first-time EventCAT users can follow along easily –
A tutorial video that makes real-time subtitles simple for everyone to understand.
Ready to Experience Multilingual Real-Time Subtitles?
For business/education group accounts or payment inquiries: contact@eventcat.com
Need more help?
Go to Help Center.