Why this guide?
This guide explains how to set up real-time AI translated subtitles using EventCAT OnlineMeeting on Zoom.
Meeting hosts can begin setup through the following link: https://eventcat.com/en
You can also use EventCAT directly from Zoom. Check this guide for more information: EventCAT Directly in Your Zoom App – Step-by-Step Guide.
1. Log in or Sign up
Existing Users: Log in with your email and password
New Users: Create an account by entering your email and password
2. Create a Meeting and Set Up Translation
Click the Invite AI Interpreter button.
Choose a translation model:
Swift: Faster processing speed
Wise: More refined quality
Related article: What is the difference between the Swift and Wise models?
Paste the link of the Zoom meeting you created. Select the spoken language and the target translation language.
To enhance security, you can enable Passcode or IP Address Whitelist features.
Create a new glossary or select an existing one, then confirm.
Related article: What is a glossary?
After reviewing the final meeting details, click Invite AI Interpreter and wait for the interpreter bot to enter the Zoom waiting room (takes up to 20 seconds).
Important: Do not leave the translation screen — subtitles will only display there.
3. Approve AI Interpreter Entry
When a pop-up appears in Zoom, click Approve to admit the AI interpreter bot into the meeting.
Then, approve Allow Recording — this is required for translation to function properly.
Important Notes
Both Admit and Allow Recording must be approved in Zoom for EventCAT to work. If either is not approved, subtitles will not be provided.
After the AI bot joins the meeting, the subtitle link will be automatically shared via the Zoom chat window. Participants can click the link to view subtitles.
Each participant can choose their preferred language to read the translated content as text.
4. Overview of Key Features on the Translation Screen
Screen Layout Options:
Classic Layout: Simple and clean view
New Layout: Enhanced subtitle UI
Quick Guide
A simple tour for first-time usersParticipant View
Check the list of participants currently accessing the subtitle screen; see their region based on IP addressOpen the Meeting on Your Phone
When viewing the meeting detail page on a desktop screen, a floating QR code appears on the right side.
Scan the QR code with your phone to open the same meeting instantly.
Click × to close the QR card.
Open the gear icon and enable Show QR code to display it again.
Your visibility preference is saved for future visits.
This feature is available only on desktop screens with a width of 1024 pixels or more. It is hidden on mobile and tablet devices.
Bot Auto Exit
Set the EventCAT bot to leave automatically after the meetingCustomer Support
Contact support immediately if an issue arises during the meetingSettings Panel
Switch between Dark Mode and Light Mode
Adjust subtitle display style and font size
Change subtitle language to the language you want to read
"There’s an easier way—use calendar invites!"
Besides pasting the Zoom link, you can also invite bot@eventcat.com as a guest in your Google Calendar or Outlook invite. The interpreter bot will automatically join the meeting, and real-time subtitles will be provided without any additional setup.
The subtitle link will also be shared in the Zoom chat.
Related article: EventCAT Calendar Bot – Get real-time subtitles with just one invite
(This feature is available to paid plan users only.)
5. Download Subtitles After the Meeting
After the meeting ends, you can download subtitles in the language of your choice.
Multilingual subtitle downloads are also available from a single meeting.
Note on Data Security
Subtitle scripts and recording data are stored based on your settings in EventCAT OnlineMeeting > Preferences.
You can choose to have them:
Deleted immediately
Stored for 7 days
Stored permanently
Please review your data retention policy for security purposes.
Additional Support
Using Google Meet or Microsoft Teams too? Don’t worry — EventCAT supports them as well.
Related article: How to use EventCAT with Google Meet
Related article: How to use EventCAT with Microsoft Teams
If this guide does not resolve the issue, users can reach out for further assistance:
Go to EventCAT Help Desk
Need more help? contact@eventcat.com